Lease Administration and Services in One Simple Offering

Infographic of LeaseControls.com depicted as a gear. Surrounding terms include Book-Marking, Payments, Edits, Changes, Renewals, Capital Improvements, Work Orders, ASC 842 & IFRS 16, Manage RE Taxes, Audit CAM Charges, Inspections Life/Safety, Valuations & Appraisals, Lease Organization, Lease Abstraction.

What is Lease Administration?

For companies that occupy multiple locations, financial obligations must be tracked, rents and add-ons paid, capital expenditures made, equipment tracked. You must understand when leases must be renewed and you need to report on these obligations and provide proper accounting.  This data should be accessible to the whole team.

There is also the real estate component of lease administration, which significantly impacts expenses. Are real estate taxes being appealed when appropriate? Are the landlord’s CAM charges justified under the lease terms? Are your locations regularly inspected for life-safety concerns and brand compliance? These real estate matters can have a substantial effect on overall costs.

LeaseControls.com simplifies and streamlines every aspect of lease administration. Our comprehensive solution applies proven processes across your entire portfolio and delivers everything through a single, intuitive platform—no confusing modules or add-ons. With LeaseControls.com, you get complete control, total visibility, and all the tools you need in one place. It all starts with your leases—and ends with clarity and control.

Our Offerings

  • Tablet displaying data analytics with charts and lease information on a wooden desk. Nearby are a notebook, pen, potted plant, and a cup of coffee.

    Lease Organization

    We capture your latest leases, amendments, and related data, organizing it all in a secure, searchable system that’s easy to access whenever you need it

  • Computer monitor displaying lease information for 1280 Commerce Ave, Athens, GA, showing details such as lease term, financials, and timeline. Desk includes keyboard, mouse, glasses, notebook, and a mug.

    Lease Abstraction

    We meticulously abstract key lease clauses and organize them in a searchable format—making it easy to find critical information fast. This process often uncovers hidden errors in your lease data, helping you avoid costly mistakes

  • Business meeting with professionals discussing a lease document on a laptop screen.

    Bookmarking

    Our experienced team identifies the relevant clauses in your lease documents and provides a hot-link from your abstracts to the exact location in the source documents

  • Person holding a tablet displaying a form titled 'Export Payables (AP)', with fields for selecting property, payee, invoice number, due from, and due by.

    Manage Lease Payments

    We can manage your lease payments and sublet collections to ensure timely payments - eliminately the risk of costly late fees

  • Laptop displaying bar graph titled "Lease Expiry" with various U.S. states on the y-axis and dates from 2025 to 2027 on the x-axis, illustrating expiration timelines for different leases.

    Monitor Edits/Changes/Renewals

    We set up automated alerts for key dates such as renewals, rent escalations, and option periods. Our software ensures the right team members are notified in real time, delivering actionable insights at your fingertips

  • Laptop displaying a digital billing screen with additional charges for roof repair, including descriptions, amounts, and billing frequency details.

    Update Capital Improvements

    We keep track of capital improvement and TI expenses and build the cost into tenant billing or set up amortization schedules for accurate accounting

  • Computer screen displaying a new maintenance request form with fields for property, facility, unit, tech notes, access notes, requestor's name and phone, brief description, and category.

    Create Work Orders

    We train your team to use our intuitive work order platform, where every request triggers a notification routed for the appropriate solution—fast, efficient, and all in one place

  • Tax documents, calculator app on smartphone, coffee cup, pen, and folder on a dark surface.

    FASB, ASC 842 Accounting

    Our platform automates compliance with FASB ASC 842 and IFRS 16 standards, making it easy to build amortization schedules and generate accurate journal entries. Month-end close is streamlined through automation, while lease modifications and amendments are tracked seamlessly.

  • Person writing with a pen on paper, wearing a blue shirt.

    Manage Real Estate Taxes

    If you are responsible for the payment of real estate taxes, you may benefit from a tax protest. Our national team of tax experts audits the latest tax records to uncover over-valuations and missed savings. We handle the entire protest process on your behalf—often saving thousands

  • Low-angle view of modern skyscrapers in a city skyline against a cloudy sky.

    Audit CAM Charges

    Armed with a deep understanding of your lease rights, we review Landlord CAM charges to determine the proper allocation of expenses. If overcharges and billing errors are discovered , we work to get them resolved giving real savings and stronger control over your lease expenses.

  • Red fire extinguisher mounted on a teal wall

    Life/ Safety Inspections

    We utilize a nationwide network of inspectors to visit your sites for safety, compliance and branding and deferred maintenance helping to keep your properties safe and your people healthy and happy

  • Wooden house models and magnifying glass on a table symbolizing property search.

    Valuations and Appraisals

    For owned properties, we arrange appraisals to determine valuations

Engagement

  • We offer a zero-cost trial, onboarding a representative sample of your leases to show exactly how our services can deliver value tailored to your business.

  • Schedule a call with our experts today and discover how we can tailor our solutions to fit your unique needs.

  • Give us a call today to explore our affordable services. We’ll walk you through the platform on a quick Zoom demo and show you just how easy and effective lease administration can be